Nominating Committee Charter

Charter

Sandia Heights Homeowners Association

Nominating Committee Charter

Revisions Board Approved   October 14, 2015 

Per the SHHA Bylaws, all members of the Board are considered to be Directors including those  who hold positions as Officers of the Board. The number of Directors may be adjusted between 11and 25 as determined necessary by the Board to efficiently and effectively conduct the business of the Association, but in no case shall there be less than 11 or more than 25 Directors.

            The Nominating Committee (NC) is a standing committee of the Sandia Heights Homeowners Association (SHHA).  The NC shall consist of a minimum of three and no more than four members.  The Vice President shall be the chair and two of the members shall be Board members.  The primary purpose of the NC is to manage the nominating process of the Board of Directors.  This process has several steps which are listed as follows:

            1.  No later than November of each year, the NC will assist the Board in determining which Director positions need to be filled.

            2.  No later than November of each year, the NC will prepare a slate of qualified candidates for the open Director positions needing to be filled and will present that slate to the Board at the December Board meeting. The slate of qualified Director candidates will be published in the GRIT Newsletter and on the SHHA website at least 30 days before the Annual Meeting.  New Directors will be elected by the Association members at the Annual Meeting and their responsibilities will commence at the close of the Annual Meeting.

            3.  Per the Bylaws, Section 6.5.2, nominations for Director positions may also be made in writing by any member of the Association and presented to the NC no later than two months prior to the Annual Meeting.  It should be noted that in accordance with the Bylaws, Section 6.6, nominations from the floor at an Annual Meeting are not permitted. Any candidate nominated by the membership must also comply with the NC procedures set forth in paragraphs 6 and 7 below.

            4.  Any candidate for the Board is strongly encouraged to initially serve on a SHHA committee for at least 6 months prior to the nomination process, in order to become sufficiently acquainted with SHHA for potential Board service. Their committee work will be an important consideration by the NC when recommending the candidate as qualified and able to serve on the Board.

            5. If a candidate for the Board fails to be elected by plurality vote of the membership at the Annual Meeting, the NC shall conclude that the candidate is not qualified and able to serve on the Board.

            6. The NC is responsible for verifying that all candidates for Director positions are property owners within Sandia Heights, are members of SHHA in good standing, and are willing, qualified and able to serve in these positions.  Prior to beginning any of the nomination processes in accordance with the Bylaws, the NC will request that all potential nominees submit a Statement of Interest form for its consideration. Candidates for nominations before the Annual Meeting shall submit a bio to be published in the GRIT Newsletter one month in advance of the  Annual Meeting, as required by the Bylaws, in order to give the Association members a chance to know the candidates. The NC is responsible for the preparation of the Statement of Interest form and will ensure that the form is available at the SHHA office and on the SHHA website.

            7. Prior to presenting any proposed Board candidates nomination to the Board of Directors through any of the nominating processes set forth in the Bylaws (Sections 6.5.1 Board Recommended Nomination before Annual Meeting, Section 6.5.2 Nomination by Membership, Section 6.14, Addition/Replacement of Directors), the NC shall proceed as follows:

a. Receive statement of interest from the candidate

b. Verify candidate’s qualifications

c. Interview candidate

d. Review candidates past work on committee(s) or other SHHA activities, and request and review  evaluation of nominees contributions and attendance from committee chair(s)

e. Present the nomination with the NCs recommendations to the Board of Directors in Executive Session for  Board vote in regular session

f. For candidates going before the Annual Meeting for election, the Board will, at their December meeting, vote whether to recommend or not to recommend their candidacy

g. All votes on nominees by the SHHA members attending the Annual Meeting  shall be conducted by secret  paper ballot.  If the Board votes to add nominees at times during the year other than at the Annual  Meeting, these votes shall also be conducted by secret paper ballot.

            8. The NC is responsible for recruiting of Association members to fill vacant Director positions.  Pursuant to the Bylaws Section 6.14, the NC can, at any time during the year, recommend to the Board the selection of candidates for open Director positions once the NC has determined that these candidates are qualified to serve in these positions.  The selection of these Addition/Replacement of Director candidates for positions as Directors does not have to wait until they are voted onto the Board by the Association members at the Annual Meeting.  This Addition/Replacement of Directors nominee process will proceed in accord with paragraphs 6 and 7 above.  Since Directors may resign at any time, the NC must maintain an awareness of the number of Directors to ensure that this number does not fall below 11 as dictated by the SHHA Bylaws.

            The NC will perform other tasks related to the nominating process at the direction of the Board.

 

Contact Info

Phone: (505) 797-7793
Fax: (505) 856-8544
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Address:
2-B San Rafael Avenue, NE
Albuquerque, NM 87122

Office Hours

Monday: 9:00am - 4:00pm
Tuesday: 9:00am - 4:00pm
Wednesday: 9:00am - 4:00pm
Thursday: 9:00am - 4:00pm
Friday: 9:00am - 4:00pm
Saturday: Closed
Sunday: Closed 

Additional Info